Confidentiality & Management of Records
The practice complies with data protection and access to medical records legislation. Identifiable information about you will only be shared with others in the following circumstances:
- To provide further medical treatment for you e.g. from district nurses and hospital services.
- To help you get other services e.g. from social services. This requires your consent.
- When we have a duty to others e.g. in child protection cases.
- Anonymised patient information may also be used at local and national level to help the Health Board and Government plan services e.g. for diabetic care. This information would be unidentifiable information.
If you do not wish anonymous information about you to be used in such a way, please let us know.
Welsh GP Record
What is in my Welsh GP Record? It is a summary of important information from your full GP medical record which is available to selected Health Professionals in Out of Hours and certain Secondary Care providers:
• Your name, address and contact details
• Current medication and medication you have been prescribed in the last two years
• Allergies or any adverse reactions
• Current problems or diagnosis
• Results of any recent tests you have had in the previous year, for example, blood tests and x-rays
It does not include any private discussions you may have had with your GP.
More information is available here.
Management of Records
Records and Information Management are key elements within the Information Governance Agenda, which steer the design and maintenance of appropriate policies and procedures. Records management will help ensure that we have the right information at the right time to make the right decisions. Organisations are required to create and manage records appropriately as set out in the requirements of the UK General Data Protection Regulation, the Data Protection Act 2018 and the Freedom of Information Act 2000.
Various standards and legislation govern the use of records within an organisation. These can include, but are not limited to administrative records, paper and electronic documents, emails, audio and video recordings, X-rays and CCTV footage.
Your Privacy Your Rights Leaflet
Privacy Notice - Patients & Carers
Privacy Information for Children & Young People
Privacy Information for New Patients
Subject Access Requests
You are entitled to a copy of your medical records. You must apply in writing to the practice manager by completing the Subject Access Request form below, your request will be actioned within 30 days. Depending on the volume of paper, you may be asked to collect the copy from reception.
Apart from the doctors, practice nurses and staff in the practice, the district nurses, health visitors and midwives attached to the practice have access to the medical records of patients in their care.